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Minutes President Bill Austell called the meeting to order at 9:32 a.m. Introductions of all members followed. Bill mentioned that Cathy Danner was on her way and would have the district roster as it stands for members to update. New members were told to add their information and old members were to check and update their information so we have an accurate roster. Treasurer’s Report: Jeaninne Grayson provided everyone with a copy of the budget from last year. We will start the year with a balance of $5865.33. We’re just waiting on two POs: Mountainair’s Band Large Group PO for $103 and Moriarty HS’s Band Large Group PO for $103. Jeaninne wasn’t sure if Moriarty showed up to the festival, but she does know that they registered online. When these POs come in, we will have a balance of $6071.33. There were no plaques ordered last year because we still had plenty. However, we will probably have to order more this year, which will cost between $1000 and $2000. Choir had an overall profit of $43.84 last year. There was an $867 loss for Honor Choir, a $1114 profit for Solo and Ensemble and a $200 loss for Large Group. The loss for Honor Choir will be fixed this year. Band had an overall profit of $2137.54 last year. There was a $1243.29 profit from Honor Band, a $363.48 loss from Large Group and a $1257.73 profit from Solo and Ensemble. Guitar Solo and Ensemble had a $168.40 loss. General Music had a $252.22 profit from their festival. Jeaninne said that we might want to readdress what we are paying judges and clinicians for mileage. Bill stated that we already had that as an agenda item to be discussed later in the meeting. Jeaninne pointed out the payments that were made to clinicians and accompanists on the report. She also pointed out the festival fees. Choir directors were reminded that festival fees that they pay for District Honor Choir must include cost of practice CDs. Last year, five schools did not pay for their CDs. They cost $60 for High School and $30 for Middle School. These are the fees per group CD. If these CD fees aren’t paid, you will not be allowed to participate in the next festival. Jeaninne asked festival hosts to get checks and POs to her as soon as the festival is over. It is a very stressful time for her because many of our festivals happen around the same time, and without these POs and checks being turned in, we’re not sure if we have the money in the account to cover all of the bills relating to the festivals. Karen Ginther asked for clarification on how payments for clinicians and judges worked. Jeaninne explained the process. Kurt Schmidt moved to pass the Treasurer’s Report, seconded by Bill Rogers. Motion was voted on, and was passed. Bill wanted to add that at the State meeting, there was concern from other districts about money and how accounts were handled. He took a copy of our Treasurer’s Report, and now other districts are using it as a model for their own reports. General Music VP Report: Amy Anderson reported that it was decided that General Music teachers would buy their own music for the General Music Festival this year. In the past, the district has bought the music and the teachers have rented it from them. It was agreed that the festival times and places worked well so they will stay the same this year. Cathy Estrada will let everyone know whether the festival will remain at Los Lunas High School or move to Valencia Elementary this year. We like having it at the high school, but it depends on where the Band Large Group Festival is held because they are both on the same weekend. James is going to change the online registration to allow registrations to be sent to Jeaninne as well as the site host. Jeaninne has also agreed to email the previous year’s expense report to the site host. Jobs will be assigned at the section meeting for this year’s festival. The tentative date for the festival will be Saturday, April 18th, but again, it will depend on the Band Large Group Festival. Orchestra VP Report: Karen reported that it was decided that there will be a Middle School Honor Orchestra this year. This will give the students a chance at the middle school level to do auditions for a larger group. The Honor Orchestra will take place at the same time and site as the Honor Band in November. We had lots of change in personnel over the summer, so music has not been set. However, a clinician has been secured for that weekend. Once music has been set, Karen will get a hold of everyone so they can get in touch with students who are either enrolled in the school orchestra program or others who aren’t in a group but take private lessons. As soon as that information is available, Karen will get the music out to directors. Choir VP Report: Jadiera Flamm told everyone that finances for choir were talked about in the spring. The $15 fee for students involved with Honor Choir will be kept. However, because the cost of buying music was more than what was budgeted last year, each director will be responsible for buying their own music. The site for Honor Choir this year will be Albuquerque’s First Baptist Church. Band VP Report: Mariko McWhorter told us that packets for Honor Band auditions were made and located on the stands in the back of the room. The clinicians this year for Honor Band will be Chad Simons and Amy Williams. Old Business: Bill had everyone take out the district calendar. There are two matters that need to be addressed. The first was that we need to fill in the TBAs with actual sites. The second was regarding the state’s movement of the SBA window and how it affects our calendar dates. The dates it affects are the Choir and Band Large Groups. Bill encouraged us to keep as many dates as possible. Discussion followed. The General Music Festival will be held at Los Lunas HS on April 18th. Discussion followed about what date to move Large Group to. Jeaninne moved to take up this discussion in section meetings. Move was seconded, and motion passed. Secretary’s Report Cathy Danner read the minutes from the spring meeting. There were no amendments added. Bill moved to accept the minutes, seconded by Henry Estrada. Motion passed. New Business: Bill brought our attention to the Updates and Reminder page from Don Gerheardt. The most important addition was the All-State permission slip. Students must fill this out when they audition, and bring it with them to All-State if they are selected. The clipboard was passed around for members to sign up to be All-State volunteers. Bill encouraged all of us to sign up. It was brought to our attention from Chuck Gerheardt that in order to be eligible to vote at district meetings, we must be a paid member of NMMEA. Dan Kinsmen talked to us about music advocacy at the state level. Dan agreed that we need to start a dialogue between all teachers to help save programs around the state. He also gave us a report that contained some articles about the importance of music education as well as comments from principals at all school levels regarding music programs and why they are worth supporting. There is also talk of hiring a lobbyist to talk to the state legislature for us. Amy Anderson suggested issuing a press release about district events to news outlets. This would let the community know how much our students do. Dan liked the idea. Chandra Blackston suggested sending the newspapers our calendar just like sports teams send in their schedules. Because of the price of gas, Bill suggested we increase mileage reimbursement for judges and clinicians. Henry moved that we go from 25 cents to 40 cents. Jeaninne seconded. Discussion followed, the motion was voted on, and was passed. Bill announced that Jeff Jolly was accepted as a Hall of Fame recipient this year. Jadiera motioned for a name change of “Large Group Festival” to “Music Performance Assessment”. The motion was seconded by LeeAnn Gibson. Discussion followed. Jadiera adjusted the motion to state that adjudicated events will change their name to “Music Performance Assessment”, followed by the specific festival name. The motion was seconded and passed. Henry asked if Jeaninne could put a table together with all of the paid events and what the fees are to be distributed to everyone. Jeaninne said she could do that, and we’ll put it on the website. Cherilynn asked for string donations for Los Lunas Middle School because they desperately need instruments for the new program. Meeting was adjourned to section meetings at 10:49 a.m. Respectfully submitted, Catherine Danner
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