Saturday, August 12, 2007
Los Lunas High School

President Bill Austell called the meeting to order at 9:32 a.m.  Introductions of all members followed.

Jeaninne Smith read the minutes from the Spring meeting.  Motion was made and seconded to approve minutes.  Minutes were approved.

Treasurer’s Report:
Jeaninne Smith read the treasurer’s report.  Jeaninne asked that all of us would read through the report to make sure that there were no errors in the listings.  She also pointed out the fees that were paid to the clinicians throughout the year.  Jeaninne also reminded us that if our PO and payments have not been received by the day of the festival, there will be $100 late fee assessed to that school.  Bill clarified that we have to have the PO or the check in by the festival date.  Jeaninne pointed out that she did not assess the late fees this year even though she was still getting payments throughout the summer.

According to the report, the district didn’t do too bad as far as profit and loss.  Band recorded a profit of over $2500.  Choir recorded a profit of $1639.  Guitar Solo and Ensemble lost about $114, and the General Music Festival lost about $98.  The expense reports are attached to the report that was handed out.

Kurt Schmidt moved to approve the Treasurer’s report.  Jeff Jolly seconded, and the motion passed.

General Music VP Report:
Cathy Estrada reported that the only thing to report was that Nicole Glass was appointed NMMEA Vice President for General Music.  She might come and participate in this year’s General Music Festival.

Choir VP Report:
Denise Baccadutre reported that Mark and Marie represented our district earlier this summer at a meeting with Don Gerheardt to establish a State Choir Festival.  The Middle School and High School Solo and Ensemble will be on the same date, February 29th.  The middle school directors got together and have organized the Honor Choirs.  The choirs will both be held at Central Methodist Church in Albuquerque on the same weekend.

Band VP Report:
Jeff Jolly reported that he had gotten the Honor Band packets together that morning, and made sure that everyone got a copy.

Old Business:
Bill asked that all members look over the district calendar to make sure all dates are correct and still valid.  There were a few concerns about dates, but they would be discussed in section meetings.

Bill went back to page three of the Secretary’s Report.  He wanted to make sure that we all understood the first four paragraphs on page three about the new deadlines and the late fees. Robert asked if it was possible to have online registration available for choir events like the band does for their events.  Kurt said that we would have to talk to the webmaster about setting that registration up.  Jeaninne asked that the choir directors send a copy of the emailed registration to her as well as Denise.

Cathy Estrada asked if the $100 late fee could be lowered for General Music because their festival fees are only $35.  Both Denise and Jeaninne stated that it should be an incentive to turn in registrations on time, so it cannot be changed for each group.

Award Recipients for the State:

• HOF: David Allen, Robert Myers, Jeanie Wozencraft Ornellas

• Administrator of the Year: Wayne Anderson

• Educator of the Year: Kathleen Dollahon

• John Batcheller: Bambi Hayes

• Emeritus Teacher Award: Jim Young

Bill pointed out the new items from the Summer Meetings, including the way names will be posted on the website for All-State and those students that are auditioning on more than one instrument.  He also reminded us that we need to track our programs because at the state level, we are behind the rest of the country in advocating for our programs.  We need to have data for Don so he can take that to the legislators in Santa Fe regarding our programs.  We already have several General Music classes being cut, especially in Los Lunas, so we need to share our data so we can prevent this from happening further.  The Executive Board is trying to make this a priority.  Discussion followed about how music classes are being treated in each district.

New Business:
Bill passed around a clipboard for members to sign up to volunteer at All State.  Volunteers are always needed, and he encouraged all of us to sign up.  We are reminded again to send our enrollment information to Don Gerheart.

Discussion of a Guitar VP position in the district was introduced.  Arguments for and against this position were presented.  Bill called for a vote to create a position for Guitar VP. Members approved the position.  Bill opened the floor for nominations for this position.  Guitar VP will only be for a one year term.  Mark Schultz was nominated by Denise and seconded by David.  Henry moved that we accept Mark as the Guitar VP. Motion was passed.

Meeting was adjourned to section meetings at 10:22 a.m.

Respectfully submitted,
Catherine Danner

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